Your back office for group hotel bookings.
GatheroniX gives SMB event agencies and TMCs a simple, AI‑assisted workflow for handling group hotel bookings for corporate offsites and retreats—without per‑attendee fees, contract chaos, or late‑night spreadsheet fixes.
Built for SMB retreats
Designed for 20–80‑person offsites and retreats, not weddings or 5,000‑delegate conferences.
No per‑registrant traps
Pricing that won’t explode with volume—no per‑attendee fees or opaque housing charges.
Less contract risk
See the clauses that matter—attrition, release dates, penalties—before they quietly eat your profit.
Built for your kind of agency
Built for
- SMB event agencies and TMCs with 1–50 people.
- Teams handling recurring corporate offsites and retreats, often cross‑border, typically 20–80 participants.
- Agencies that are “too small for Cvent, too big for spreadsheets”.
Not built for
- Weddings and one‑off private groups.
- Huge conferences with thousands of delegates.
- DIY travelers booking one hotel at a time.
Saying no to weddings and massive conferences lets GatheroniX obsess over SMB retreat workflows, margins, and repeat B2B groups.
Why this matters: You get a tool tuned for your exact group hotel workflow, not a bloated conference suite you have to fight against.
Your workflow is the real risk
Most retreat workflows break long before guests arrive - it’s not the hotels, it’s the scattered tools and manual work.
Spreadsheet chaos
Requests, quotes, and rooming lists live across email threads and Excel tabs that get lost or require manual updating.
Contract anxiety
Room blocks and contracts are manual, confusing, and risky - hidden clauses on attrition and release dates quietly crush margins.
Attendee overload
Attendee communications are scattered across email, WhatsApp, and DMs, turning group management into a second full‑time job.
Priced like an enterprise
Tools like Cvent are built and priced for massive conferences, not SMB agencies, so per‑registrant and housing fees squeeze your margins.
Too costly to keep blocks
Some planners stop doing room blocks entirely because the manual work, risk, and software costs make them unprofitable.
One clean workflow, end to end
GatheroniX turns your group hotel bookings into one clear timeline, instead of twelve overlapping threads.
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1
Requests
Capture what the client actually needs in one place—dates, group size, preferences—without hunting through emails.
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2
Offers
Collect and compare hotel offers side‑by‑side, including rates, minimums, penalties, and perks in plain language.
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3
Contracts
Review and track key terms, with AI‑assisted extraction of the clauses that impact your risk and margins most.
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4
Attendees
Centralize attendee lists, preferences, and rooming in one hub. Let attendees update within your rules, then set it on autopilot.
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5
Payments
See who is paid, who is pending, and what’s owed to hotels at a glance—no custom trackers for every group.
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6
Messages
Send automated reminders and updates without manually chasing people across channels.
Handle more groups with less stress, reduce financial risk on room blocks, and stop losing evenings to manual follow‑up.
Protect margins, reduce chaos
Built for SMB retreats
Focused on 20–80‑person corporate offsites and retreats, not weddings or 5,000‑delegate conferences.
No per‑registrant traps
Transparent, fair pricing designed for agencies that run 20–50 groups a year, without per‑attendee fees that explode with volume.
Less contract risk
See the clauses that matter—attrition, release dates or penalties—before they quietly eat your profit.
Evenings back
Automate the grunt work so your team stops fixing spreadsheets and chasing DMs at night.
Want in on the first wave?
Leave your email and we’ll reach out personally with next steps.
Join the first 20 agencies
GatheroniX is in private beta. The first 10–20 European event agencies and TMCs will help shape the roadmap - and get rewarded for it.
Who we’re looking for
- SMB event agencies and TMCs in Europe with 2–50 people.
- Handling recurring corporate offsites/retreats with cross‑border groups.
- Running at least 20 group bookings a year is ideal (not strictly required).
What you get as early access
- No subscription fees for the first 3–6 months after launch.
- 0% fee on your first bookings through GatheroniX.
- Direct input into the product roadmap and workflows.
- Priority support and direct line to the founder during MVP phase and beyond.
MVP focuses on hotel groups first, with flights and more coming later — by joining early, you influence what gets built next.
Why this matters now
- The European event management market is growing, with SMBs making up the majority of revenue — but tools and pricing still target large enterprises.
- Cvent‑style platforms can easily cost 65,000–120,000 per year for a 50‑event program once per‑registrant and housing fees are added.
- GatheroniX is deliberately focused on SMB agencies doing group bookings, aiming to be dramatically simpler and more affordable for that segment.
Want to see how your current costs compare? Join early access and get a simple cost comparison call.
Questions you might have
Is GatheroniX another event registration platform?
No. GatheroniX focuses on the back office for group hotel bookings for corporate offsites and retreats, not full conference registration.
Do you support flights?
MVP focuses on hotel groups done exceptionally well. Flights and more come in a second phase once the core workflow is validated.
Who should join early access?
SMB event agencies and TMCs in Europe that handle recurring group hotel bookings for corporate offsites and retreats and feel stuck between spreadsheets and overkill conference tools.
How much will it cost after early access?
Pricing is designed to be transparent and fair for SMBs, avoiding per‑registrant traps and opaque housing fees. Early access agencies get preferential terms. Exact pricing is not yet finalized, but it will be budget‑friendly.
Built from real planner stories
GatheroniX is shaped by conversations with event planners and travel managers who have stopped offering room blocks because the tools, contracts, and risk made them unprofitable. The product is being built in public with ongoing feedback from SMB agencies across Europe.
Follow the build on LinkedIn